A Letter of Advice
University: Melbourne Business School
Question :
Letter of advice is a written letter which gives advice to the recipient of the letter which is unknown to them. There are two types of letter of advice. One is the formal letter of advice which is written in a formal manner and the second type is the informal letter of advice which is written in an informal manner.
- What do you mean by letter of advice?
- What are the different types of letter of advice?
- What is the specific structure in which a letter of advice is written?
Answer :
A letter which contains information related to any circumstances which are unknown to the person whom the letter is addressed to is called a Letter of Advice. The information in such letter is generally written to inform that person about any act done. The letter of advice gives instructions to the recipients on how a particular task is accomplished. This letter can either be related to advising onto something that is about to happen or advice onto the things which have already happened. There are mainly two types of advice letter based on the relationship with the person to whom it is being written. They are Formal Advice letter and Informal Advice letter.
Formal advice letters are those which are written in a formal tone. It is the kind of professional letter of advice where the person writing advice have professional relations with the recipients. For e.g.: a letter of advice written by a solicitor to his client, advice letter by a doctor to his patient, advice letter by the bank to its customers, etc.
Informal Advice Letter is those which do not have any restrictions related to the tone or language. This type of letter is neither professional not formal. These letters are drafted to the person with whom the writer has a close and informal relationship with. For e.g.: letter of advice written to a friend, family or relatives.
Starting an advice letter is very important as both the letters have to be presented differently because of formal and informal relationships with the recipients. When writing a formal letter, the writer should get to the point straightly and includes all relevant information related to the topic and it should be precise. For e.g. “I am writing this letter to give instructions on how to activate mobile internet banking”. While writing an informal advice letter, the writer can start in an informal way which will depend on the relationship with the recipient. For e.g. “ I have done some research on the legal situation of Mr. X and I wanted to share the important details with you.”
The ending of an advice letter is little difficult as writer have to usually summarise the information mentioned above. This part also contains conclusion, advice and instructions. The most important is the advice given at the end as this is an advice letter and instructions in support to help recipients follow the advice. In case of formal letter of advice, the ending should be formal. For e.g.: “if you require any other information please contact me on my above mentioned e-mail address or on my contact number”. In case of informal letter of advice the ending can be casual depending upon the relationship writer have with the recipient. For e.g.: “if you want any other information related, please contact me on my number or we can also meet next weekend”.
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There is a specific structure which is followed in letter of advice.
- At the top right corner of the page, address of the recipient is to be mentioned.
- At the left corner side of the page and just below the address of recipient, writers address details is to be mentioned along with the contact details.
- After leaving space after address, Full date is mentioned.
- The objective or motive of the letter is stated in next line. This should not be more than a sentence.
- From next line state the information in detail.
- Write conclusion summarizing all the information and giving instructions for the same.
- Signature of the writer.
Informal Advice Letter Template
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Recipient's Address Writer's Address & Contact Details Date Objective: Information as to change of name of the company Dear (Name of Recipient), I am writing this to inform you that there is change in name of our business from X limited. To Y limited. There is no change in the management of our company. We will be rendering same products and services to all our customers. The reputation of the company is maintained. The contract between us has no changes. It is same as it was before the change of company's name. I would appreciate if you could inform your company's Human Resource team to change the name of or company and update your records. Thank you for your cooperation relating to the matter. We are looking forward to continue our partnership together. Sincerely, (Signature of writer) (Name of the writer) |
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