Professional Writing

The examples of the professional writing includes newsletter, business plan, researches, emails, minutes, etc. The professional writing has the internal and external audiences in workplaces. The internal communication is used to interact with the employees and employers whereas the external is taken to address the external stakeholders. The examples of internal writings are reports, mails, minutes etc. and external includes newsletter, job letter, advertisements etc. The professional writing is more formal with the intended target audience and having specific subject line and main body is also concise and clear.

The writing is intended according to the target audience and based on that its purpose. If the aim to is give in house training to an employee the presentations will be styled in such a way that it results in due increase in knowledge. To write effectively always the audience should be known in prior. If the aim is to inform the management about the targets been achieved so far based on that tool of communication is identified and then messages is being draft. The outline is being structured about what information has to be incorporated then the main body is crafted with proper salutations, subject line. The keywords are being included and the message is draft in such a way that it addresses the communication objective. The written document is always clear to the point and in concise form. The professionalism is maintained throughout crafting the message. The necessary documents are being enclosed and information is being checked twice in order to maintain its credibility. The professional written document should be proof read twice to check its quality and make it grammar free. The Seven C model is used while writing professional documents.

(Illustration 1: 7C’s of Business Communication,2021)

The professional written documents adds to the brand image of organisation, the effective writing adds to the positive image of organisation.

The professional writing skills can be improved by knowing the facts and information which needs to be stated. The focus need not to be on the choice of words and language. The main aim should be the clarity and completeness of information. The written information should be authentic and fully error free. Various tools are there which helps in proofreading the document such as Grammarly, State of writing etc. Tools. Even the Microsoft word tools gives the fact regarding the fragmented sentence and spelling and grammar mistakes. Therefore, the need is to make the writing error free. The proofread should be done in order to see that the intended message is being stated clearly. The tone and language should be based on the target audience. Such as, while communicating with peers the tone can be bit informal but while addressing the higher authorities the formal tone should be maintained throughout. Every written document in corporate world contains the subject line, based on that the message is being prioritised and given importance.

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The advantages of professional writing includes the various benefits for the organisations. Such as it holds weight age equivalent to the legal document. The written documents is directly correlated with the organisation image. The effective written document leaves an print on readers mind which leads to the better and fast decision making. The chances of decision in favour of an organisation is increased if the message is presented in an creative way.

The professional written skills represents various career opportunities for an individual. The presence of this skill gives represents various opportunities that can help an individual to grow successfully by expanding the career portfolio. The options such as copywriters role is to write about the products features, they act like the advertisers of the product. The most demanded job is content creator. The content creator crafts the content for various diverse companies such as for marketing the product and service through blogging, social media manager etc. and by writing content for specific journals. The added advantage is to work as freelancers with this other roles can also be taken up which will help in exploring different career options. The technical writers and researchers is another field in which according to research and the report is being made. In technical writing, the writer explains the technical requirements of company to others. Based on the interest area and creativity the field can be taken up individual this will give them chance to enhance their skill and use it competitively in their development.

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The professional writing is an easy task it just needs presence of good writing skills and style. The written documents in the business world hold more importance than oral communication. The effective exchange of ideas and opinions will result in better decision making.

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